Efficiency is a soft skill highly valued by employers. If you consider yourself an efficient person, do not hesitate to reflect it in a prominent and credible way in your candidacy. However, if you think you are still green on that topic or you are not very clear about work efficiency, read on.
Difference between effectiveness and efficiency
The main difference between effectiveness and efficiency is that the second implies achieve the objectives with the fewest possible resources. With the two attitudes it is possible to reach the goal in an optimal time, but also the efficiency does so by consuming less. To put it in a way, effectiveness cares less about the sustainability of the action.
A example of efficacy it is an incandescent bulb in good condition. It can give the light that the person who turns it on needs and will do so immediately if it is connected to the electrical network. An efficient light bulb will accomplish exactly the same goal but consuming less electrical energy.
In the world of work, efficiency is a highly prized soft skill. Someone who manages to carry out a project in the right time and consuming the minimum possible resources, both human and material, obviously represents the ideal of performance. It may not be possible to be 100% efficient, but surely you can improve this quality if you take into account the advice that we give you below.
Formula to increase it in 5 steps
- Check what your goals are. You have to have this part very well defined because it will be the one that guides all your performance. It will allow you to evaluate how much you still have to go or, better, how much you have managed to travel. Rank them in order of urgency, but if all are important, don’t leave any off the hook.
- Analyze your tasks and separate them into groups. Those that take longer than those that cost less to do. The urgent ones of the long haul. Those that require more concentration than those that are more automatic. Those that you can carry out with autonomy from those that require the participation of other people …
- Review your journey. In short downtimes you can dedicate yourself to the tasks that cost less to do. When there are more distractions in your workplace or at times when you are not 100%, attend to tasks that require less concentration. Leave the tasks that require the participation of other people for the time slot with the greatest availability.
- Distribute tasks on a calendar long haul. This way you will avoid doing them at the last minute. With regard to urgent, the two minute rule by David Allen. If you can take it off in that time, do it; If not, schedule right away when you will do it. Make estimates of the time it will take to complete a task or an entire project to schedule efficient schedules.
- Get training. Often the methodologies that are used to do things as usual are no longer efficient. New and improved methodologies are often offered in training activities. In addition, you can see how other people do the same tasks. With the good ideas you get from courses and training plans, you can create your own way of doing things, focusing on optimizing efficiency.